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Facilities Coordinator

Aecon Group Inc.

This is a Contract position in Toronto, ON posted October 29, 2021.

At Aecon, we’re building the future and our people are at the heart of everything we do. We’re always looking for exceptional talent to work on our exciting and ever-expanding project portfolios. We are focused on being the #1 Canadian Infrastructure Company and the first choice employer in our industry.

Position Overview
Aecon is well-positioned in the Canadian marketplace as an industry leader in the development and construction of infrastructure. We have a roster of ongoing major projects here and abroad, record backlog diversified across multiple sectors and duration, and a robust pipeline of future project pursuits. We are in a strong market position, but we are ultimately aiming higher.

The Facilities Coordinator is responsible for performing a variety of administrative tasks in support of Aecon’s Head Office facility and mailroom, requiring a thorough knowledge of policies and procedures. This position requires the ability to work independently and as part of a team exercising judgment and initiative.

Key Responsibilities

  • Coordinating Aecon’s Toronto Head Office facility and establishing and maintaining relationship with key vendors (cleaning, maintenance, supplies, couriers, security staff) to ensure high quality services.
  • Administration of employee security and parking passes for Head Office staff.
  • Responsible for administering all mail room duties.
  • Processes and maintains records of all incoming and outgoing mail and courier.
  • Prepares mailroom and facility related invoices for processing by accounts payables.
  • Maintains the Mail Room and Head Office copy rooms, ensuring they are fully stocked with required materials.
  • Meets and greets all visitors in a positive friendly manner.
  • Relief and back-up for reception desk on an as needed.
  • Performs such other duties and responsibilities as assigned by his/her supervisor.

Required Knowledge and Experience

  • Good computer skills, using Microsoft Office suite.
  • Strong communication skills, dealing tactfully with employees, visitors and customers.
  • Possess several years office related experience.
  • Knowledgeable on modern office methods and procedures, equipment and filing systems.
  • High school and minimum one year of post-secondary education.

Aecon has every intention of fostering diversity within and across our organization. We welcome those who would contribute to the further diversification of our staff including, but not limited to, women, visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.

If you require accommodation during any step of the application process please click here.