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Assistant Contract Administrator

TEEMA Solutions Group

This is a Contract position in Toronto, ON posted May 22, 2018.

Job Description

Title: Assistant Contract Administrator

Our client is looking to hire several Assistant Contract Administrators.

This position is based in North York and is a 6 month contract to start.

The Assistant Contract Administration role is responsible for assisting Contract Administrators to co-ordinate and administer the day-to-day activities associated with contract administration of contracts relating to construction, engineering / architectural consultants and technical services consistent with procurement policy and departmental procedures and guidelines.

Things You Need to Have:

· University degree or College Diploma in a relevant discipline or a combination of education, training and experience deemed to be equivalent

· Mandatory/ Proven knowledge of procurement and/or contract administration concepts and practices through work experience and educational attainment

· Strong mathematical skills

· Proficient in Microsoft Word, Excel, IFS, Focus, SharePoint

· Effective interpersonal, organizational, multi-tasking, verbal and written communication skills and the ability to co-ordinate efforts of others to accomplish objectives

· Strong organizational skills and the ability to multi task effectively

· Effective analytical and problem-solving skills and must be detailed oriented

· Sound judgement and strong communication skills, both oral and written

· Ability to prioritize the various activities to maximize efficiency and meet deadlines

What you will be doing:

· Assist with coordinating the communication with bidders during the bid period; attending/conducting site visits/tours; preparing/processing addenda for issuance to bidders; evaluating bids and preparing commercial analysis; verifying procurement authorizations and preparing award letters and purchase orders

· Interpreting contract and ensuring compliance with contract terms and the requirements of the scope of the work;

· Processing work plan releases

· Administering payment process progress payments, off-site inventory payments, preparing/processing certificates of payments and assessing back charges and liquidated damages

· Processing release of holdback payments as per Construction Lien Act

· Preparing estimates for proposed changes/amendments/claims

· Processing requests for quotes, contract amendments/changes and change directives

· Evaluating and preparing analysis of contractor’s submissions for changes and claims

· Analyzing rationale for contract changes/claims with contractor’s as well as coordinating support from other departments

· Processing contract close-outs

· Maintaining contract files

For information about TEEMA Solutions Group and to consider other career opportunities, please visit our website at www.teemagroup