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Workforce Coordinator (Permanent, Part Time 0.50 FTE)

Shannex Incorporated

This is a Contract position in Toronto, ON posted April 28, 2021.

Shannex Incorporated is a leading and innovative provider of senior’s accommodation, care and service in Nova Scotia, New Brunswick and Ontario.

Shannex is an expanding organization that currently employs over 5,000 people.

We are on an exciting path of continued growth that will offer outstanding living choices, improved services and exceptional careers.

Located in Truro at Parkland Truro and reporting to the General Manager as a part of a professional interdisciplinary team within the Shannex retirement living division, the Workforce Coordinator is key to supporting our clients in our sites and upholding the “Shannex Philosophy of Service Excellence”.

We are pleased to offer the following exciting new opportunity: Workforce Coordinator (Permanent, Part Time 0.50 FTE) As the successful candidate, you will work to full scope of human resources practices, and as part of a professional services team, the Workforce Coordinator provides a range of services to all employees and managers related to workforce management and administration.

This includes timekeeping, staffing & scheduling, payroll processing, benefits & leave administration, on-boarding, and orientation.

Duties & Responsibilities Include: Administers HRIS and Workforce Systems throughout the employee life cycle including system initiation, resignations, terminations, and status changes according to established procedures Coordinates all onboarding activities and facility orientation of new employees; Analyzes and validates timecards in the processing of bi-weekly payroll Ensures accuracy of seniority lists; follows established procedures for all internal job postings and associated employee assignments Maintains the integrity of employee timecards and accrual banks through regular audits and reporting; Allocates and replaces shift vacancies in accordance with collective agreements, Shannex company policies, and established operational guidelines; Ensures accurate schedules are completed and implemented within defined timelines; Acts as point of contact for all employee requests for information and additional support on scheduling, and payroll issues Follows established procedures for processing time and attendance transactions in the timekeeping system including time off requests, leave processing, and assignment of rotation and extra shifts Ensures eligible employees are enrolled in appropriate benefits and RRSP programs in a timely manner; Recommends and implements process and system improvements; Must be willing to work shift work including on-call and weekend shifts as necessary Other administrative related duties as required.

Requirements Include: Technical or Business-related Diploma Previous experience in scheduling, payroll and human resources administration in a 24/7 environment Strong computer literacy skills (including word processing, spreadsheet and database software) Previous experience working in a unionized environment is an asset Skills and Competencies Attention to detail is required.

Strong verbal and written communication skills are essential.

Proficiency in Microsoft Office particularly Word, Excel, and Power point.

Ability and desire to quickly learn and utilize new systems.

Demonstrates approachability and ability to collaborate with others and effectively influence desired outcomes.

Demonstrates the ability to plan for, complete, and implement assignments and responsibilities in a timely manner.

This position will report to the General Manager and work collaboratively with members of the corporate and regional team, including Payroll/HR, Finance, and IT staff.

“Great People Striving for Great Things” is one of the pillars of our Strategic Plan.

Shannex is committed to offering the best environment for employees where everyone takes pride in their work and in the organization.

Our staff are committed to service excellence and are supported with opportunities for personal and professional growth.

We are building a culture that supports the balance between work and personal life.

We offer a comprehensive compensation package, attractive benefits plan, on –site parking, and flexible scheduling.

If you are looking for an opportunity to grow your career and make your mark in a rapidly growing organization please apply by April 30th, 2021 All applicants will be kept in strict confidence.

Only those candidates selected for an interview will be contacted

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