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Project Coordinator, Capital Planning & Projects

INTERIOR HEALTH AUTHORITY

This is a Full-time position in Toronto, ON posted April 27, 2021.

Job title :PROJECT COORDINATOR, CAPITAL PLANNING & PROJECTS Community :WILLIAMS LAKE Facility :CARIBOO MEMORIAL HOSPITAL Status :PERMANENT FULL TIME Position Summary Don’t miss the opportunity to be part of this incredible project The Cariboo Memorial Hospital (CMH) redevelopment project includes a three-story new addition to the hospital and renovations to parts of the current facility, as well as an inter-faith sacred space on the main floor of the new building for traditional, sacred cultural and healing practices.

Through an Aboriginal stakeholder group, Williams Lake area First Nations, Métis and Urban Aboriginal groups have and will continue to provide guidance and input into this redevelopment.

Features of this project include a new and expanded emergency department, expanded ambulatory care and maternal and women’s health units, a dedicated mental health and substance use inpatient unit, a multi-purpose gathering room and space for the University of British Columbia’s Faculty of Medicine programs.

About the role: Located in beautiful Williams Lake, BC the Project Coordinator, Capital Planning & Projects is responsible to assist in the facilitation and coordination of the design, construction, and building commissioning stages for capital projects, and operational projects at assigned site(s) within the Interior Health Authority Region.

The Project Coordinator provides the support and assistance required to ensure that projects at the assigned site(s) are delivered within scope, cost, time, and quality to the clients satisfaction and within a safe working environment.

The Project Coordinator will be the key representative on site for the assigned project(s), meeting with contractors, collaborating with user groups and stakeholders, review construction documentation (RFI, SI and Changes) to provide accurate and concise direction, and to identify and mitigate risks.

The Project Coordinator follows standard project management practices, ensuring IH processes are followed, constraints (scope, time, cost, and quality) are controlled, projects issues and risks are managed, and changes are properly managed and authorized.

TYPICAL DUTIES AND RESPONSIBILITIES:
• Utilizes standard project management methodology and a collaborative approach to develop project charters, schedules, timelines, and specific processes for accomplishing the required improvements.

• Acts as a liaison between consultants and internal clients during the planning stages to ensure compliance with client requirements, application of sound industry knowledge and consistency with Interior Health Authority policies and practices.

• Evaluates design specifications to ensure they are within allocated budgets and scope at various project milestones.

• Monitors consultant and contractor performance for adherence to contract conditions, budget, and schedules.

• Ensures accurate and timely reporting.

• Prepares the Request for Proposal or tender documents.

• Monitors all stages of construction to ensure cost effectiveness, adherence to contract terms of reference, and consistency with technical and functional program requirements.

• Reviews and approves all documentation related to the administration of the construction contract.

• Performs or arranges for site inspections.

• Ensures consultants and constructors meet their contractual obligations.

• Coordinates and/or participates in the development and implementation of building commissioning plan.

• Meets with users to review arrangements/requirements for moves.

• Meets with all support departments to schedule adequate time for pre-move tasks.

• Facilitates testing and equipment inspection processes.

• Ensures orientation and training to client users on new equipment (e.g.

nurse call system is arranged).

• Verifies that space and components are functional.

• Works with a procurement and equipment team to ensure timely execution of contracts and receipt of required equipment.

• Liaises externally with others including representatives of other Health Authorities and supports and/or identifies opportunities to partner with other Health Authorities, regional entities, community agencies, and private partners in system redesign or care and service improvements.

• Leads and coordinates the planning of user groups to ensure the project progresses on schedule.

• Collaboratively executes and monitors all milestones, deliverables, approvals, and sign-offs.

• Serves as the central contact/resource person related to the project and identifies and resolves arising issues through negotiation and conflict resolution with stakeholders.

• Prepares regular project summaries, updates, and identifying key factors that account for deviation from stated goals for the project implementation committee, project sponsors or others as requested by the project implementation committee.

• Performs other related duties and/or projects as assigned.

Qualifications
• Post secondary diploma in architectural/engineering technology to interpret drawings and specifications, cost project technical requirements, supplemented by
• Training in project management software, contract law, insurance requirements, and financial management.

• Three years of experience in project management.

• Equivalent combination of experience, education, and training.

LEADS Capabilities: Demonstrates all LEADS Capabilities, in particular:
• Leads Self/Cultural Agility
– self-awareness, demonstrates character; noticing and adapting to cultural uniqueness to create a sense of safety for all.

• Engages Others/Empathy
– communicates effectively; listens with heart rather than reacting
• Achieves Results/Process Orientation
– takes action to implement decisions, assesses & evaluates results, follows culturally respectful processes that also produce results
• Develops Coalitions/Building a Trust-Based Relationship
– builds partnership and networks to create results, demonstrates a commitment to customers and service, participating in open exchanges of experiences and culture
• System Transformation/Credible Champion
– demonstrates systems/critical thinking, strategically oriented to the future, champions & orchestrates change, remains self-aware and maintains effective relationships, shows courage and conviction in advocating for change for the betterment of Aboriginal people.

Skills and Abilities:
• General knowledge of project management concepts, methods, practices, and tools.

• Ability to coordinate projects in complex environments.

• Ability to orchestrate multiple activities at once to accomplish results.

• Ability to inspire and guide individuals towards stated objectives.

• Knowledgeable in policies, practices, and trends affecting healthcare and the organization.

• Ability to communicate effectively with all internal and external stakeholders including the ability to make formal reports and presentations.

• A BC driver’s license and access to a personal car may be required.

• Physical ability to perform the duties of the position.

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