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Sr. Executive Assistant

OfficeTeam

This is a Full-time position in Toronto, ON posted July 20, 2019.

Ref ID: 05050-0011063176 Classification: Secretary/Admin Asst
– Executive Compensation: $90,000.00 to $120,000.00 per year Senior Executive Assistant Opportunity OfficeTeam is sourcing for a Senior virtual Executive Assistant / personal assistant The role will consist of approximately zero to three weeks of international travel per quarter.

The successful candidate is a proactive, poised, and flexible individual, who can work independently with minimal direction.

The Executive Assistant will provide administrative, personal and project support to the CEO and Founder, who spends the year between the US and Ontario.

CEO?s style is strategic, open, aspirational and fast-paced.

How you will make an impact: Increased CEO effectiveness and efficiency through your ownership of three critical priorities: executive administrative support, personal assistant support and ownership of special projects.

High impact, well-scheduled CEO activities by managing calendar, meetings, events travel with written daily briefings and check-in calls of day?s events amid complex multi-party events, packed days and shifting priorities Highly productive CEO meetings with well-prepared agendas, attendees and coordination including invites, minutes, summaries and action items High awareness on status of CEO priorities through coordination of reports and follow-ups across company executives, key stakeholders and personal contacts on behalf of CEO.

Includes creating reports and maintaining databases.

Responsive, prioritized and effective day-to-day communications and coordination supported by well-prepared, well-vetted communications including reports, letters, emails, mobile messaging and other documents on behalf of CEO with staff, investors, vendors, personal contacts and family.

This may involve access to CEO?s email and sensitive information to be kept in strict confidence.

Includes screening and appropriately replying to email, calls, requests and correspondence on CEO?s behalf.

Effective relationship building and social recognition by CEO, including gratitude, condolences, celebrations (including birthdays, anniversaries, special occasions) with words and gifts, including ability to research and execute on multi-cultural norms, particularly with people from EU and Asia.

Includes management of contacts database including research and preparation of briefing materials for new contacts (e.g.

CVs, bios, common relationships and social media activity of prospects, investors, partners, etc.).

Continuous improvement of processes through observation, investigation and troubleshooting of processes and policies.

Every month we should feel we?re getting more productive and effective through your efforts.

Own and manage special projects to offload responsibilities from CEO on both business and personal priorities, both small and large Near flawless travel arrangements including organization of flights, visas, hotels, and cars for both business and personal travel, meetings and events, including arrangements for participants Up-to-date records with reconciliation of credit card and expense reports Effective, well-documented administrative processes for CEO by defining key operations for staff and stakeholders including operational and planning meetings, 1-1s, CEO roundtables, investor meetings, calendaring, etc.

What we’re looking for: 3 year as an executive assistant 3 years experience as an Executive Assistant supporting C-Suite 2 years experience working with highly confidential information 2 years of experience working within the tech industry 2 years of personal assistant support Communication style that is warm, kind and direct Experience working from home in fast-paced, collaborative, tech-savvy environment with a high degree of trust and autonomy Ability to anticipate business and personal needs of CEO Tech savvy and quick to master new collaboration, project management, and knowledge management tools including G Suite, Office365, Zoom, GitHub, and AirTable G class driving license with the ability to attend meetings on short notice Ability to travel internationally roughly 0 to 3 weeks/quarter as needed Strong organizational skills, with high attention to detail Ability to manage and coordinate multiple ongoing tasks Action-oriented with world class problem-solving skills Strong multi-cultural awareness Nice to have: Experience working discreetly with high profile contacts.

Academic distinction (signal for strong work-from-home effectiveness).

This is an exclusive opportunity brought to you by OfficeTeam To be considered for this role, please email your CV directly to me
– [Click Here to Email Your Resumé] .

This is a high growth opportunity that offers competitive compensation and excellent benefits About OfficeTeam OfficeTeam is the world’s leader in detail oriented staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field.

We are faster at finding you work because of the depth of our client network.

Specifically, our detail oriented staffing managers connect with thousands of hiring managers in North America every week to find you office support job opportunities.

We evaluate all of our OfficeTeam temporaries’ skills and match them with the needs of top employers in their area.

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2017 OfficeTeam.

A Robert Half Company.

An Equal Opportunity Employer M/F/Disability/Veterans.

OfficeTeam is the world’s leader in professional staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field.

We are faster at finding you work because of the depth of our client network.

Specifically, our professional staffing managers connect with thousands of hiring managers in North America every week to find your office support job opportunities.

We evaluate all of our OfficeTeam temporaries’ skills and match them with the needs of top employers in their area.

Apply for this job now or contact us today at 888-490-4154 for additional information.

All applicants applying for U.S.

job openings must be authorized to work in the United States.

All applicants applying for Canadian job openings must be authorized to work in Canada.

© 2019 OfficeTeam.

A Robert Half Company.

An Equal Opportunity Employer M/F/Disability/Veterans.

By clicking ‘Apply Now’ you are agreeing to Robert Half Terms of Use .