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Executive Assistant


This is a Contract position in Toronto, ON posted November 18, 2021.

Aon is looking for a Senior Executive Administrative Assistant This role will provide senior level administrative and organizational support for executives within the Reinsurance arm of Aon Canada. Job Responsibilities: Maintains and manages calendars in Outlook, including coordination of travel arrangements and itineraries Schedule and coordinate meetings including room reservations and food ordering/delivery if necessary Act as a key resource for the team, i.e., independently seek out answers to questions, take initiative, leverage network of resources to solve problems and proactively cascade knowledge to peer network Assist with completing onboarding forms for new hires, i.e. ordering of IT equipment, cell phone, etc. Assist with Workday transactions, i.e. setting up hiring requisitions, manager self-service transactions Be strategic, solve problems, establish procedures that demonstrate process improvements With the assistance of Aon templates, prepare and produce high quality client presentations and correspondence, graphic presentations and other documents, including editing for grammar, punctuation and phrasing Submit printing requests for client meetings and other needs as necessary; ensure accuracy of printed materials before distribution Use internal travel tool to research travel options and book travel Prepare and submit expense reports Maintain files, databases or SharePoint sites as appropriate Coordinate, organize and plan internal/external meetings/functions/seminars. This list is not all inclusive; other tasks may vary based on business need You Bring Knowledge and Expertise Required Experience: 2-3 years of secretarial/administrative experience or applicable experience for senior executives or law firm partners Proficient in MS Office, Excel and PowerPoint Excellent customer service skills and exceptional attention to detail Excellent writing skills Communicate effectively and professionally Work independently with a variety of individuals and teams Is highly organized, with strong multi-tasking skills Demonstrates strong organizational and management skills Demonstrates discretion on highly confidential matters Education: High School Diploma or equivalent, Bachelor degree a plus 2496107