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Accounts Receivable and Billing Specialist

Amica Mature Lifestyles Inc.

This is a Contract position in Toronto, ON posted December 1, 2021.

Job Description

Accounts Receivable and Billing Specialist

Full Time, Permanent


Amica Senior Lifestyles

Support Office

20 Queen Street West, Suite 3200

Toronto, ON M5H 3R3


About Us


Amica Senior Lifestyles is setting a new standard for senior living in Canada by

combining unparalleled premium hospitality and amenities with expert care and

support to deliver a personalized senior living experience. Committed to enriching the

lives of seniors now and as their needs change, Amica offers Independent Living (IL),

Assisted Living (AL) and Memory Care (MC) lifestyle options. Established in 1996, the

company owns and operates 31 residences in British Columbia, Alberta and Ontario,

with plans to continue expansion in select markets.


Located in Downtown Toronto, our support office is a fast-paced environment where we work hard to support our front-line team members so they can empower and support our residents. We are looking for motivated, hard-working, self-starters to join our team and grow with us. If you are a strong team player who takes initiative to go the extra mile and are looking to join an innovative company in a growing industry, we want to talk to you.


What is the Opportunity?

Reporting to the Manager, Financial Services, this role will be responsible for supporting Amica residencs with their accounting and billing processes. The incumbent will demonstrate a keen attention to detail and a strong bias for action. S/he values collaborative relationships and is dedicated to professional excellence.


Residence Accounting Support

  • Support a portfolio of residences to ensure resident billing for new and existing residents are complete
  • Partner with the business managers at the residences by entering move-in and move out details
  • Lead the monthly process to monitor rent increases by working with residences
  • Provide daily support to the residences regarding resident changes
  • Create templates for ancillary revenue and work with residences to ensure timely preparation and posting
  • Ensure timely preparation of move out deposit cheques for residents and maintain the security deposit ledger
  • Provide daily support to the residences regarding resident changes
  • Investigate and resolve community and resident inquiries


Monthly Billing

  • Prepare monthly billing report and work with residences to ensure accuracy
  • Reconcile accounts receivable aging report to the general ledger and follow up on outstanding AR reports
  • Prepare monthly revenue reconciliation and variance analysis reports
  • Provide insight on rate and occupancy to the property accounting group for detailed budget to actual analysis


Internal Controls

  • Prepare audit schedules and analyses and provide support for financial audits
  • Monitor and enforce internal controls surrounding revenue and receivables process
  • Coordinate internal and external audit requests with the team


Tax Compliance

  • Filing of provincial sales taxes
  • Prepare annual tax receipts and tax letters for residents


 What do you need to succeed?



Must Have


  • Bachelor’s degree with a focus on Accounting or 1+ years finance experience
  • Working knowledge of accounting principles
  • Strong bias for action
  • Developed customer service approach
  • Highly developed ability to prioritize
  • Excellent time management
  • Excellent interpersonal communication
  • Planning, organizing and scheduling skills
  • Strong analytical skills, high level attention to detail and ability to learn quickly in a dynamic environment
  • Works well on a team and individually


Nice to Have


  • Experience using Yardi Voyager
  • CPA or CPA candidate
  • Experience in similar industry
  • Proven ability to succeed in a high-volume and fast paced environment
  • Willing to take on additional projects outside the scope of the role
  • Advanced Microsoft Excel skills and ability to work with and analyze large data sets


What can you expect from us?


  • A diverse environment where individual differences are celebrated, and you’re encouraged to be your best self
  • Collaborative environment where we work together to succeed as a team
  • Learning and development opportunities to help you grow
  • Office is centrally located in the financial district, on the PATH and the TTC subway line, and provides easy access to downtown amenities
  • Participation in Amica’s Flex or Hybrid work model providing TMs the opportunity to work a combination of days both in office and remotely




At Amica Senior Lifestyles we are passionate about working together in a supportive and inclusive environment that fosters innovation and turns ideas into action. We remain committed to creating workplaces that reflect the communities in which we operate.  We are actively seeking applicants from all religions and ethnicities, LGBTQ2s+, Black, Indigenous, racialized people, and persons with disabilities and encourage people from all backgrounds to apply for our positions.


Amica Senior Lifestyles recognizes the importance of immunization to protect our residents, team members and visitors from COVID-19. Effective October 2021, a condition of employment is requiring that all new hires have received all required doses of a COVID-19 vaccine approved by Health Canada.


Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.