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Account Payable Associate (ACCPAC Sage 300, and Excel.) Inc

This is a Contract position in Toronto, ON posted November 30, 2020.

“The start date of this job is flexible and in order to find the best candidate the job may remain open much longer than the date mentioned on this posting…or you may be asked to start sooner than the expected start date if you are able to do so” URGENT: Please read the job description below.

If this interests you, please send a MS-Word version copy of your updated resume (ASAP) along with your salary expectations, first available date and a telephone contact number Please mention the job title above in the subject line The recruiter in charge of this role is Prakash If you do not think you are a match for this opportunity, but know someone who is, feel free to forward this email to them and you will be eligible for a referral bonus upon a successful hire.

One of our government clients is looking for an Account Payable Associate (ACCPAC Sage 300, and Excel.) Length: Contract term is 12 months with a possibility of extension Location: Toronto, ON Key responsibilities
– Provides accounts payable services to ensure completion of all submitted documentation and processing of all accounts payable transactions (e.g.

purchase orders for services and suppliers, honorariums, bursaries, employee expense claims, payroll payments, TP/P card administration) within established finance policies, procedures and timeframes;
– Prepares invoice batches for payment by ensuring appropriate coding and supporting documentation are attached, entering all coding and invoice information into system, generating required back-up reports and forwarding or approval/signature.

– Provides information regarding accounts payable requirements to vendors, suppliers and employees.

– Establishes and/or modifies vendor and payment related data on the finance department’s database.

– Prepares/sets up documentation for Vendor / Customer master file changes.

– Coordinates the preparation and distribution of cheques including manual cheques when required.

– Prepares and initiates payment reversal and reissues for lost payments as requested by vendors; executes reversal and reissues stale dated payments as requested through bank reconciliation process.

– Prints and distributes monthly financial reports (Receiving, Purchase Order) as required; maintains and updates the listings of accounts payable, general ledgers, updated vendor files and file numbers.

– Files all hard copies of materials and maintains the filing systems of financial documents, ensuring their confidentiality and security.

– Contributes to unit business improvements including assessing and reviewing the administrative/AP processes and recommending changes to improve efficiency / effectiveness.

– Provides other related support / duties, as required.

Knowledge and Skills
– Knowledge of accounts payable processes, policies and procedures to process a range of transaction
– Computer proficiency using common and specialized software applications including accounting /spreadsheet software (ACCPAC Sage 300, and Excel), word processing, database management applications.

– Arithmetic skills to perform a variety of manual accounts payable related calculations.

– Oral and written communications skills to liaise with other members of the Finance team and to interact with all clients/vendors to respond to accounts payable queries or to seek additional information in support of the accounts payable process.

– Oral communication skills to liaise with the Business Office to discuss and resolve vendor invoice related problems.

Education and Experience
– Post-secondary education in accounting, business or finance.

– Minimum 2 years of accounts payable experience with the full Accounts Payable cycle.

Attributes and Competencies
– Works within accounts payable policies, standards and accounts payable related systems and standards.

– Reviews invoices and paperwork for all accounts payable transactions to ensure accuracy and completion of pricing, taxes and reviews against purchase orders and balances available on PO.

– Analyses POs against invoices and identifies any variance on PO items in conjunction with the Procurement department through to resolution.

– Follows up with vendors/departments to resolve missing information and compliance with established financial policies, procedures and standards prior to seeking client department approvals.

– Reviews employee expense claims and supporting documents to ensure completeness and eligibility within internal rules.

– Analyses monthly statements from vendors advising of missing payments to track and resolve.

– Works in a regular office environment, with a regular requirement to sit at a desk with limited physical activity required.

– Job works in a normal office environment, in which there is the need to work efficiently under conditions of multiple deadlines and changing priorities.

Please note that this is the most up to date version of job description available at this time
– During Client Interview you will receive additional information
– variance may apply Please visit the TEAMRECRUITER website to review other CAREER OPPORTUNITIES