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Operations Coordinator


This is a Contract position in Toronto, ON posted August 6, 2017.

Job Description

Purpose of Role

This position will provide support to the Southern Ontario Operations Portfolio, ensuring compliance with all Carillion directives and programs as well as providing administrative support to both in unit and above unit operational staff. This position will directly support the V.P. Operations with ensuring budgetary compliance in all aspects of the operational portfolio, preparing a variety of client reports, coordinating in unit requirements in various aspects of the business.

Principal Accountabilities

Major Responsibilities:

  • Supports Vice President of Operations and the above unit operational team
  • Coordinate all portfolio functions (meetings, directives, compliance, etc.)
  • Ensure full and timely communications to all operational staff on all company and portfolio matters
  • Coordinate unit requirements such as office supplies and uniform orders
  • Produce quotes for services not included in base contracts at the unit level
  • Monitor operational budget compliance for all operational staff and communicate accordingly to help rectify budgetary variances
  • Ensure all contractual requirements are in place such as WSIB certificates and Certificates of Insurance
  • Produce Quarterly Business Reviews as required for all Tier 1 clients
  • Monitor tender processes producing schedules for required component completion
  • Create power point presentations for tenders/RFPs or as needed
  • Prepare budgetary tools for tender processes and day to day operational needs
  • Liaise between Operations, Legal, Commercial and Insurance regarding contracts.
  • Prepare the DES (Document Execution Sheet) for appropriate approvals
  • Scan and save all contracts into the respective folders of the Operations drive
  • Change management all aspects of contract documents
  • Update and maintain client contact information
  • Save all CFRs into appropriate file folder in Operations drive
  • Create correspondence, reports and other documents
  • Maintain office files and filing system
  • Distribute mail and emails (trickle down) to ops/area and site managers as required
  • Work with Human Resources to ensure all personnel requirements are met
  • Work with in unit Managers to maintain contract governance requirements
  • Help where needed in preparing expense reports

Qualifications of Incumbent:

  • Effective written communication
  • Effective verbal communication
  • Complete familiarity and ability to work with Microsoft Office
  • Effective time management
  • Effective organizational skills
  • Attention to detail and Can-Do Attitude

Additional Role Information

As an employer of choice, we treat all of our employees consistently and fairly to help you achieve personal and professional ambitions.

We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged to make their needs for accommodation known in advance during the application process.

At this time we do not require assistance from recruitment agencies, thank you.

Company DescriptionThe work we do at Carillion affects the quality of life for everyone. Providing a broad range of business, transportation, and construction services to international, commercial, and public sector clients, we are poised for growth. Carillion Canada’s roots started in civil engineering. Today Carillion Canada operates in four major business areas: road and highway maintenance, construction services, facilities management and public private partnership projects.